The present document presents PYR Concepts Global Privacy and Data Protection policy which applies to all personal and operational information and data held on PYR Web members, sub-contractors and clients. All PYR Concepts members, sub-contractors and clients must read, understand and apply it.
While exercising its right to collect, use and disclose personal information or data for legitimate business purposes, PYR Concepts is committed to protect, in all countries where it does business, the personal and operational information and data concerning
Our clients and their operations
in order to maintain strict rules of conduct to lower the likelihood of:
Loss of privacy;
Loss of trust; and/or
Position and Etiquette
PYR Concepts is committed to protect the personal information of its members as required for staffing, member management, compensation and benefits administration purposes.
PYR Concepts may also collect personal and operational information and data on client and client personnel, for example, in Outsourcing contracts. All client personal and operational information and data collected by PYR Concepts will comply with the policies and procedures established by the client and/or PYR Concepts. As well, PYR Concepts will always respect and act in compliance with all applicable legislation.
PYR Concepts respects the privacy of any visitors to www.pyrconcepts.com and does not share any personal information with third parties.
PYR Concepts principles for information handling practices are the following:
The responsible party oversee the application of this policy and take corrective action on violations and on non-compliance. PYR Concepts members who have concerns regarding the privacy of their own, sub-contractor or client personal information should report their concerns as well as any weakness in the measures protecting such information to their sales manager (for client and sub-contractor personal information) or to their local Human Resources representative (for member personal information). All members must respect this Global Privacy and Data Protection Policy as well as the privacy of other PYR Concepts members and the client's privacy policies when working at a client site.
Business Units who hold and manage client personal or operational information and data, as a result of providing services to these clients, must protect such information and data. Any violation of client personal or operational information or data, in the context of providing services to these clients, should be reported directly to PYR Concepts.
Identifying Purpose of Collection
Advise members, sub-contractors and clients when collecting personal information of the reason for collection, how the information will be used and any new purpose for the collection.
Consent for Collection
Obtain the member's sub-contractor's or client's written or electronic or hard copy consent to the collection of information and whenever a new use of the information is identified.
Limit Collection, Use, Disclosure, and Retention
Collect only the information necessary for the identified purpose. Use and disclose information only for the purpose for which it was collected or when required by legislation and in the manner prescribed by the legislation in the jurisdiction where PYR Concepts does business. Retain information only as long as necessary and dispose of all sensitive information in a secure manner.
Ensure the accuracy of the information collected by verifying with the individual and updating it periodically. PYR Concepts members must notify their local Human Resources of any changes or updates that will affect their personal records.
Protect personal and operational information or data according to its sensitivity and as required by any applicable legislation. Sensitive personal or operational information or data is to be protected from unauthorized use, disclosure, access and modification. These safeguards apply to sensitive personal and operational information or data irrespective of the storage medium.
Such safeguards may take the form of locked filing cabinets, restricted access to information (physical and on a need-to-know basis, alarm systems or other electronic control devices, technological tools such as passwords, encryption, firewalls, etc. The selection of safeguards will be done considering the sensitivity, amount and format of the information or data needing protection.
Security measures around data protection are reviewed regularly to follow the company evolution or changes in the organization.
In distributing this document, advise the members, sub-contractors and clients about PYR Concepts practices and the application of this policy.
Provide members, sub-contractors and clients access to their information held by PYR Concepts so that they may know what information is retained. Provide the members, sub-contractors and clients an opportunity to verify the accuracy of their information and to correct any inaccuracies. Inform in writing.
No Expectation of Privacy
Subject to the applicable legislation, PYR Concepts has the right to monitor any and all aspects of its information systems and infrastructures including, but not limited to:
Visited Internet sites;
Instant messaging systems;
News groups; and
E-mail sent and/or received.
Such monitoring may occur at any time, without notice, and without obtaining the user's permission.
Violations of this policy may result in a disciplinary action which will be proportional to the seriousness of the behavior concerned. PYR Concepts is responsible to decide on the proper course of action in case of a breach to this policy.